An administrative is someone who can do a little bit of everything to keep your office running smoothly. But given today's digital environment, it's entirely possible to hire a virtual administrative assistant to do similar tasks. Not sure how this works? We've compiled everything you need to know to hire your own virtual assistant.
The Types of Tasks You Can Handle with a Virtual Administrative Assistant
A good rule of thumb is: A virtual administrative assistant can do virtually everything an administrative assistant could do if they were working from home on the other side of the country. In other words, they can't pick up your laundry from the dry cleaners, but they can do just about anything that requires remote access. Want more details? Let's talk about the details: Everyday office work. Elements of your daily life, like your calendar, files, email inbox, and phone management system, can all be outsourced to a dedicated virtual assistant. Unless you need to complete office tasks on-site, a virtual assistant can help you. Scheduling and travel arrangements. Need to book a conference a few months out? Let a virtual assistant take care of it. Need to follow up on a meeting a client missed? A virtual assistant can take control of your calendar. If it takes too much time to look at your own calendar, a virtual administrative assistant can instantly boost your productivity. Remote office management. While a virtual administrative assistant may not be there to set up the conference table, there are still many things in the office that can be managed remotely, such as accounting, invoicing, expense management, and managing payroll. Phone. From handling incoming calls to making calls on your behalf, a virtual assistant that handles administrative tasks can be your ear and voice when you want to work productively without distractions.
Where a Virtual Administrative Assistant Helps You Get Work Done
It’s one thing to list some of the things a virtual administrative assistant can do to help you. But it’s even more important to illustrate how this might work. Here are a few scenarios that might help you imagine life after hiring a virtual assistant:
Distraction-free work. Imagine that you want to work on a project for three clear, distraction-free hours in the morning. If you run an office, you’re going to also have to field calls, handle problems that come up, deal with social media, or handle other administrative tasks. Want to avoid all that? Outsource the administrative tasks to your administrative assistant and you’re free to focus on the most productive work of the day.
Additional capacity. Let’s say you don’t feel you need an administrative assistant just yet, but the calls from clients are starting to be a bother. You still want your clients to feel valued with a human touch, but you’re not sure how you can make enough time for them and still get your day’s work finished. A virtual administrative assistant can take calls from anywhere and keep your clients in the loop.
Time off. Hiring a virtual administrative assistant isn’t just about giving yourself more time to work. It’s also about giving yourself more time off. Rather than work over lunch to finish data entry for a project you’re working on, it’s the perfect task you can outsource to a virtual assistant.
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