In our era where everything is going faster and faster, 2 essential things have not changed:
– the length of a day
– the cost of hiring staff
We therefore always have more tasks to accomplish in a minimum of time and we do not always have the possibility of hiring a part-time or full-time person to help us.
Fortunately, in recent years, a new species has burst into the work mode, it is of course the Virtual Assistant.
Before describing the 10 Tasks to Delegate to a Virtual Assistant , a quick reminder of what a virtual assistant is.
Also Read: How to start your business as a virtual assistant?
What is a Virtual Assistant?
Contrary to what one might believe, the virtual assistant is not a cyber-human! It is a real person who works remotely, hence its "virtuality". When you call on a virtual assistant, you call on a secretarial subcontractor. It is also called an independent secretary, tele-secretary, remote assistant.
So let's not be afraid to call on a virtual assistant, you will not be dealing with a robot, but with a person whose job is to provide assistance.
I will soon come back to the undeniable advantages of using the services of a virtual assistant in another article. Stay tuned!
Now let’s get to the heart of the matter that concerns us!
10 Tasks to Delegate to a Virtual Assistant
Whatever your situation, it's a safe bet that some of your tasks not only don't please you, but also consume a considerable amount of time in your day. Have the right reflex and delegate!
1 – Managing your email box
Do you receive so many emails that just opening your inbox gives you morning sickness? I know ! As they say across the Atlantic “Been there, done that”! You can delegate this task to a virtual assistant. All you have to do is briefly explain what you want to do with all these emails and soon, your inbox will have reached the “Inbox Zero” state of grace!
2 – Managing your schedule
Far be it from me to imply that you are not organized, but sometimes appointments scribbled on post-its fly away at the first sign of wind... So entrust this task to your assistant and just attend the appointment that she has added to your schedule!
3 – Organizing your trips
Contrary to what you might think, organizing a trip can be chaotic when you have to take care of it in addition to your usual tasks. So sometimes we book our plane or train ticket but don't think about the means of transport upon arrival... Stress guaranteed! Your virtual assistant takes care of these formalities and can even send you a checklist of what to take (we've all left without our computer charger at some point...)
4 – Writing your letters
Of all your mail! From your letters to your insurer to your greeting cards, your virtual assistant has vocabulary and a perfect command of spelling, so don't worry about it any longer and entrust her with this task.
5 – Preparing your quotes and invoices
You are the manager of a small business or self-employed, you may not have a sales assistant at your side... Your virtual assistant can therefore take care of sending your quotes and follow-up if this is one of the tasks that you you wish to entrust to him and invoicing once your service is completed or your product delivered.
6 – Monitoring your payments
It still often happens that our customers think that if we have not followed up on the payment of our invoice, it is because we do not necessarily need our funds… Yes, yes, I assure you, this still happens much more often than we think! Ask your virtual assistant to take care of your reminders, your cash flow will thank you!
7 – Monitoring your deadlines
Just like your customers, you have deadlines to pay. Don't wait for someone to remind you, as this could make you look like a bad payer. As far as possible, respect the payment deadlines you have been granted or warn your creditor of any possible delay. Having an up-to-date payment schedule allows you to anticipate, so yes, you get it, delegate this part too!
8 – Managing your social networks
We are all well aware that we can hardly do without social networks these days. And we all also know how important it is to publish content regularly, respond to comments received on the platforms and check that after-sales service is provided if necessary. Well guess what, that’s another task you can delegate! So, don’t hesitate any longer and do it 🙂
9 – Organizing your documents digitally
At present, we are trying to limit the use of paper in our daily lives. On the one hand, it is better for our dear Earth, and on the other hand, with a good digital filing system, we find what we are looking for much more quickly than by going to undertake archaeological digs in our archives!!!
10 – Management of any virtual administrative assistant task
This can involve creating procedures for your company, writing job descriptions, memos, preparing meetings, reports, and many other things. Rethinking your organization, proposing communication solutions, setting up management tools, these are still tasks that you can entrust to a virtual assistant.
The concept of the virtual assistant has already become well democratized. There is still resistance from certain business leaders but we can bet that more and more companies will come to this.
And you, where are you at? If you want to become a virtual assistant, I invite you to visit this page where you will find all the details of the support formula that I created from my mistakes!
Remember to take good care of yourself and don't kill yourself working!
Also Read: Hiring a Virtual Administrative Assistant
Also Read: What is a virtual assistant, what do they do and how much do they earn?